This privacy policy (“Privacy Policy”) sets out how Connexian One Pty Ltd ACN 622 431 618, AFSL 507144 and its related bodies corporate (“we”, ”our”, ”us”) collects, stores, uses, protects, shares and discloses your personal information. It applies to our platform under the name “Connexian” and its related services, websites, applications and tools (together the “Platform”). By visiting or using the Platform you agree to the collection, storage, usage and disclosure of your personal information by us in the manner described in this Privacy Policy.
Capitalised words in this Privacy Policy have the same meaning as in the Terms and Conditions available on the Platform.
As part of delivering our Services we may collect personal information about you as defined under the Privacy Act 1998 (“Privacy Act”). We will only collect personal information where it is reasonably necessary for the performance of our functions or activities. The personal information we collect may include the following:
We may collect personal information either directly from you, or from third parties, including where:
Where we collect your personal information from a third party, we will take reasonable steps to ensure that you are made aware of the information provided to us by the third party. We may also collect your personal information from third parties including your employer, third parties that use our services, government agencies or regulators, companies that are clients of ours, other service providers and publicly available sources.
As noted above, users of the Platform are able to input user content of third parties. If you are providing us information about others you must comply with the obligations set out under the Terms and Conditions. Where a user provides us this information about you we ensure that our agreements in place with those users include a warranty that we are entitled to use such data, you have consented to the collection, use, storage and transmission of such data and that any information provided is done in compliance with applicable laws. If you wish to withdraw such consent, please contact us and we will forward such request to the user.
We may also collect personal information from you when you use or access our Services or our social media pages. This may be done through use of web analytics tools, 'cookies' or other similar tracking technologies that allow us to track and analyse your Services usage. Cookies are small files that store information on your computer, mobile phone or other device and enable and allow the creator of the cookie to identify when you visit different websites. If you do not wish information to be stored as a cookie, you can disable cookies in your web browser.
We collect and use personal information for the following purposes:
to operate the Platform and provide services or information to you including to:
We may disclose your personal information to our employees and volunteers, service providers who assist us to provide the Services to you such as information technology service providers, contractors and other third parties located inside or outside of Australia. If we disclose personal information outside of Australia, we will take reasonable steps to ensure that any overseas recipient deals with such personal information in adherence with the Australian Privacy Principles.
We may also disclose your personal information to third parties to whom you expressly ask us to send the personal information to or to third parties where permitted under the Privacy Act. This also includes:
(a) Product Issuers for whom we are contracted to provide services to;
(b) third parties in order to fulfil requests by you, and to otherwise provide services to you (eg. insurers and identity verification);
(c) your authorised representatives;
(d) government and regulatory authorities and other similar organisations, as required or authorised by law; and
(e) such entities that we propose to merge with or be acquired by.
We may also disclose your personal information to third parties through the use of the Services where you have consented to such use.
We may also aggregate and/or make anonymous your personal information including sensitive information to make it available for the purposes of generating statistical data for the conducting of research and improving the Platform.
In some circumstances we may be required to disclose your personal information without your consent. This includes where we are required or authorised by law, or a warrant or notice issued by a court requires us to produce records or documents we hold.
We use third-party cloud providers that provide hosting, data storage and other services.
We take reasonable steps to ensure your personal information is secure and protected from misuse or unauthorised access. Our information technology systems are password protected, and we use a range of administrative and technical measure to protect these systems. However, we cannot guarantee the security of your personal information.
We will retain your personal information for the period necessary to fulfil the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law.
Our Services may contain links to other websites. Those links are provided for convenience and may not remain current or be maintained. We are not responsible for the privacy practices of those linked websites and we suggest you review the privacy policies of those websites before using them.
If you think that any personal information we hold about you is inaccurate, please contact us using the contact details set out below and we will take reasonable steps to ensure that it is corrected.
If we receive a request from you to access or correct personal information we will respond to you within a reasonable time after receiving your request and in the manner requested by you, if it is reasonable and practicable for us to do so. We may charge a reasonable fee for giving access to the information. We may refuse to grant access where we cannot verify your identity or we have concerns that providing such access will compromise the security of your data.
If you do not provide us with the personal information described above, some or all of the following may happen:
In the event that there is a data breach and we are required to comply with the notification of eligible data breaches provisions in Part IIIC of the Privacy Act or any other subsequent sections or legislation which supersede this Part IIIC, we will follow our relevant notifiable data breach procedures in compliance with the Privacy Act and relevant laws.
This Privacy Policy is subject to occasional revision and we reserve the right, at our sole discretion, to modify or replace any part of this Privacy Policy. It is your responsibility to check this Privacy Policy periodically for changes. Continued use of our Platform or Services shall indicate your acknowledgement of that it is your responsibility to review the Privacy Policy periodically and become aware of any modifications. We may amend this Privacy Policy from time to time. Not all changes to our Privacy Policy will require your consent, for example where office security procedures are changed. We will notify you of any change to our information handling policy that requires your consent before being implemented.
Enquiries regarding this Privacy Policy or the personal information we may hold on you, should be addressed with the Privacy Officer, whose contact details are below.
If you think your personal information, held by us, may have been compromised in any way or you have any other Privacy related complaints or issues, you should also raise the matter with the Privacy Officer.
We will ensure your claims are investigated and a formal response will be provided to you, within a reasonable time, considering the circumstances of your claims. If any corrective action is determined to be required, as a result of that investigation, we will take all reasonable steps to rectify the situation and advise you of such, again within a reasonable time considering the circumstances.
If we do not resolve your enquiry, concern or complaint to your satisfaction or you require further information in relation to any privacy matters, please contact the Office of the Australian Information Commission, whose contact details are below.
